Recruitment Procedure

Recruitment Procedure

To begin with, the employer and the Mahima Tread International should execute an agency agree-ment between them stating adequately the terms and conditions regarding the demand and supply of manpower from Bangladesh. This agreement should be signed by both the parties towards acceptance of stated terms and conditions upon which the demand will be executed.

Understanding You Needs

We study the client requirement and discuss the details with their representative to obtain a complete understanding of the needs. We work closely with our client, to clearly understand what their actual requirement is, so that we can grow our business relationship further Then we ask the clients to submit necessary documents discussed below under the heading

Employer's Part Power of Attorney

The employer / principal will issue a power of attorney to the Mahima Tread International as a true & awful attorney and agent in Bangladesh in respect of handling all the affairs witt Bangladesh Government in respect of recruitment on behalf of the employer / principal.

Demand Letter

Employer / principal will formally issue a demand letter in favor of Mahima Tread International stating the job categories, number of workers required in each category, monthly salary, duty hours, duration of contract and other amenities for workers such as food, medical, transport, air passage, accommodation and other benefits.

Visa Documents

Please note that, this particular requirement of document is only applicable for Kingdom of Saudi Arabia. The employer / principal will provide visa documents (Okala) by which the Government of the employing country allows the employer/principal to recruit such workers from Bangladesh . It shall be in criginal and authenticated , which will be accepted by the respective embassy.

(A) Company Registration (CR) Copy

Please note that, this particular requirement of document is only applicable for Kingdom of Saudi Arabia. A photocopy of the company registration is required.

(B) Consular Letter

Again please note that,this particular requirement of document is only applicable for Kingdom of Saudi Arabia, A letter addressing the Consular General of the recruiting country to allow recruitment of candidates from Bangladesh as per demand letter against the stated visa block number,

(C) Employment Agreement

Copies of standard employment contract between employer and employee are required.

(D) Agency Agreement

The employer and Mahima Tread International should sign an agency agreement with all the terms and conditions which will be the guide for both the parties. Authorization Letter, P/A and Demnand Letter should be in original, duly sealed & signed by the sponsor or authorized person & attested by Chamber of Commerce and Ministry of Foreign Affairs. Upon receipt of all necessary documents mentioned above, Mahima Tread Intemational. will be able to deploy the recruited persons to the destination of the employer within 14-45 days’ time subject to availability of seats in airlines concerned.

MAHIMA TRADE INTERNATIONAL

The pre-selection Process

The pre-selection process involves advertisements in local mass media in order to informpotential applicants about the jobs or contract at hand. In many cases, Mahima Tread International tends to draw on its preexisting pool of applicants and potentials either from returning contracts abroad or those in a waiting list for a new job. Plus, Mahima Tread International has an extensive computer database of all present & probable future applicants who come from all walks of life with different skills and qualities. The whole preselection process is run by our own recruiting manager and executives based on following criteria:

• Capability
• Competency
• Knowledge
• Experience
• Finishing of job and quality of job performed

Selection & Deployment Process

(a) Final Selec

We always prefer selection of applicant either by oral or practical test to be conducted by the employer or his/her authorized representative. We arrange his/her/their accommodation, transport and all other logistic support required for the purpose. In case we are entrusted with the selection & testing of worker, we normally do it with the help of a team of experts for technical & professional categories under direct supervision of our professional executives in our state of the art Trade Test Center. Testing facilities for complex engineering functions are also available at our Training Centre premises in Amulia, Dhaka, in adherence to the most modern processes and techniques in use at the time.

Mahima Tread International prides itself in the quality of the workforce it supplies and in order to retain the high levels we maintain that our trade testing process is constantly modified and adapted with the needs and requirements of various professional fields.

(b) Web Based workers Management System

Here in Mahima Tread International , We maintain a custom built web based project Management application software in which our partners (Employers, stakeholders of the project etc.) can observe the progress of the processing work of each individual as it happens. We constantly are updating the file of each worker on our management application system. Once a project is inked, we provide the employer with an user id and password to access the System,

(c) Documentation

Mahima Tread International also assumes the responsibility of accumulating the necessary documents of the applicants or candidates. Documents such as passport copy, visa copy, Bio-data photograph, health certificate, academic qualification certificates, employment contract, and other necessary documents are collected for proper representation to the clients. Each worker is deployed with his/her own personal file which usually has the above documents. Mahima Tread International also acquires necessary permissions from relevant government agencies and legal institu-tions.

(d) Validation of Proper Documentation

Unlike other recruiting agencies, we just don't merely collect documents and assemble those in workers’ personal file rather we make every effort to check the authenticity of those documents on our behalf. For an instance we check the authenticity of educational papers with education boards and verify police records to make sure the worker deployed from our agency has clean records.

(e) Medical Checkup

After a candidate has passed the first stage of selection the worker/candidate is sent for medical checkup in modern and authorized medical center of the respective embassies of the country of employment. These medical facilities maintain strict adherence to internationa standards. Mahima Tread International looks into the matter strictly that every personnel positioned in the client's corporation and organization is in sound physical and mental state. For Kingdom of Saudi Arabia, prospective workers are required to undergo medical check-up at GAMCA approved medical centers as required by law.

Our workers usually undergo following check-ups:

• Routine Urine Test
• HBSAg, TPHA, HIV, Anti-HCV
• RBS, S Bilirubin, SGPT, SGOT, Creatine, Cholesterol
• Widal Test
• XRay, TB

(f) Application and Receipt of Visa

On behalf of the selected candidates, Mahima Tread International Ltd. applies for the visa in the respective embassy as authorized by the employer. For countries like UAE, Qatar, Oman-we send complete set of documents so that our clients can submit those for visa at their respective ministries of that particular countries for processing.

Upon receipt of visa Mahima Tread International:

• Will match the employment contract with the final contract clause to protect the rights of the employees.
• Will Prepare all documentations as per need.
• Will Process medical clearance from Medical Center.
• Wil collect his/her police clearance certificates.

(g) Orientation

Once visa confirmation arrived either from the embassy or from the employer, we send all our prospective workers to undergo a rigorous orientation process. This is a new segment which has been introduced to enhance the workers’ knowledge about his/her career. This process usually takes 10-15 days in which we educate them about the below mentioned criteria:

• Educating themselves with the business entity tey are about to serve.
• Knowing the labor laws and other conditions related to the contract.
• Do & Don't for them during the employment contract.
• Detail knowledge about the destination country's laws.
• Knowing his/her rights and obligations.
• Lear operational language to sustain. Example: We teach them basic and sustainable language if so required. If the workers are to work for a Chinese management company and it is required that they know Chinese - we will try to educate them with sustainable level of language and also give emphasis on learning the language even before being selected on our pre-selection interviews.
• Soft skill set development. We strongly believe that an employee should be articulate enough to be presentable at work premises. We work with them about the necessary soft skills development before their deployment.

(h) Ticketing and Immigration

The employer may send PTA or remit necessary traveling expenses in favor of Mahima International Travels and Tours to facilitate traveling as scheduled. We obtain emigration clearance from the concerned government department for the candidates.

(i) Departure

In tandem with orientation, our own IATA approved ravel agency is then directed to reserve seats for the reported workers. Employers are required to send the flight confirmation & PTA in favor of us to facilitate the selected workers.

Flight Schedule:

Flight details in an advance at least 24 hrs, will be furnished to the (clients) employer in order to enable to arrange necessary pick up for the traveling workers.

Deployment Schedule:

Upon deployment, we instantly confirm our clients via e-mail / fax by sending deployment message so that they may pick up the workers in due time.

(j) Follow up

Our work does not end after deployment of the wor.ers. We make sure our workers are received by the company representative at the airport on time. We follow up with our client that our workers are employed and match their requirements. Should there be any crisis situation regarding job cuts, shedding of employees, we negotiate with both employer and employees to reach a common platform where both parties can win.

Repatriating:

If the recruited workers are proved to be unfit due to lack of medical fitness or due to lack of skills at their respective trades, we usually replace the worker at our cost or we act in accordance with agreement made between concerned parties.

• Arrange timely receipt of the workers at airport.
• Inform Mahima Tread International about receipt of the workers.
• Advance payment of an amount to each worker on arrival in the country of work (deductible from monthly salary).
• Arrange furnished housing accommodation suitable to human living.
• Ensure water an electricity in the living place.
• Ensure full security of the workers in the living. and working places, especially in cases of female workers.
• Timely payment of salary for every working month.
• Keeping updated the validity of the passport, residence permit/employment visa of the workers.
• Treating workers as human being.
• Proper medical treatment of the workers in case of any sickness/accident.
• Inform Mahima Tread International any problem that requires handling from our end.
• Follow terms of agreement signed between the employer and the workers.